Hiring Festival Production Team: Production Associate, Production Coordinator, Volunteer Coordinator – Applications due February 21, 2020

JOB POSTING 

The Powell Street Festival Society’s (PSFS) mission is to cultivate Japanese Canadian art and culture to connect communities. The main activity is producing the Powell Street Festival (PSF), an annual celebration of Japanese Canadian arts, music and culture in Vancouver’s historic Japanese Canadian neighbourhoodPaueru Gai in the Downtown Eastside (DTES). With the support of over 250 volunteers, this two-day free event is the largest of its kind in Canada and the longest running festival in Metro Vancouver, entering its 44th year. PSFS is a non-profit professional arts presenter that is progressive, diverse, contemporary, and compelling.  

PRODUCTION ASSOCIATE 

Powell Street Festival Society seeks a dedicated team player for the position of Production Associate for the 44th annual Powell Street Festival.  This temporary position is a full-time position (35 hr/week) and will start on May 11 and end the last week of August 2020. 

Working with the Executive Director (ED), PSFS staff, Board of Directors and Festival Core Committee, the Production Associate will be responsible for assisting with the details of the Festival coordination. Specific duties include: 

  • assisting the Production Coordinator (PC) soliciting and confirming site rentals  
  • assisting the PC obtaining all necessary permits 
  • liaising with the festival vendors 
  • assisting with the program copy and emcee notes 
  • liaising with the festival artists   
  • soliciting donations 
  • assisting other core coordinators as needed 
  • assisting in coordination of other society events (May-August) 
  • necessary post-festival wrap-up 
  • assisting with day-to-day office tasks as needed 

During a set period between July 19 and August 16, 2020, the Production Associate and Executive Director will work out an averaging agreement. During this period, the Production Associate will work 160 hours, averaging out to 4 weeks of full time work (averaging 40 hours per week). Wages will be paid out based upon 40 hour work week. Overtime will be paid if the Production Associate works more than the specified hours in the agreed schedule between July 19 and August 16, 2020. The Production Associate is required to discuss with the Employer should he/she anticipates overtime will be required. 

Please note that this position will also require some manual labour. 

The Production Associate reports to the Executive Director. 

QUALIFICATIONS: 

The ideal candidate will have exceptional interpersonal and communication skills to handle a multifaceted group of dedicated volunteers. He/she will have experience with volunteer-run organizations and is to work calmly under pressure. The position requires exceptional organizational skills. The candidate must be creative and resourceful, and able to assess and handle difficult situations. Working knowledge of Japanese or other Asian languages is an asset, and/or experience working with non-native English language speakers. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. First aid training is an asset. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for over 40 years.  

Must have a flexible schedule and able to work some evenings and weekends, including attending committee meetings as needed.  Must be available during the following dates for the Powell Street Festival (July 30 to August 6, 2020). 

The deadline for applications is 10:00 am, Friday February 21, 2020. 

Applications will be accepted by email only. Please submit a resume and cover letter to emiko[at]powellstreetfestival.com, and include “Production Associate 2020” in the subject line. No phone calls please.  

Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted. 

Wage is commensurate with experience: $15-18/hour 

 


PRODUCTION COORDINATOR 

Powell Street Festival Society seeks a dedicated team player for the position of Production Coordinator for the 44th annual Powell Street Festival.  This temporary position is a full-time position (35 hr/week) and will start on May 11 and end the last week of August 2020. 

Working with the PSFS staff, Board of Directors and festival core committee, the Production Coordinator will be the main site contact for all rentals and site-related issues during Festival weekend and pre-Festival events. Duties include:  

  • soliciting and confirming site rentals  
  • obtaining all necessary permits 
  • in collaboration with staff, liaising with applicants and assessing vendor applications  
  • compiling core coordinator supply and information kits 
  • organizing set-up, layout and take-down of Festival 
  • assisting other core coordinators as needed 
  • assisting in coordination of other society events (May-July) 
  • necessary post-festival wrap-up 
  • assisting with day-to-day office tasks as needed 
  •  Please note that this position will also require some manual labour with the set-up and take-down of the festival. 

During a set period between July 19 and August 16, 2020, the Production Coordinator and Executive Director will work out an averaging agreement. During this period, the Production Coordinator will work 160 hours, averaging out to 4 weeks of full time work (averaging 40 hours per week). Wages will be paid out based upon 40 hour work week. Overtime will be paid if the Production Coordinator works more than the specified hours in the agreed schedule between July 19 and August 16, 2020. The Production Coordinator is required to discuss with the Employer should he/she anticipates overtime will be required. 

  

Please note that this position will also require some manual labour. 

The Production Coordinator reports to the Executive Director. 

QUALIFICATIONS: 

The ideal candidate will have exceptional interpersonal and communication skills to handle a multifaceted group of dedicated volunteers. He/she will have experience with volunteer-run organizations and is to work calmly under pressure. The position requires exceptional organizational skills. The candidate must be creative and resourceful, and able to assess and handle difficult situations. Working knowledge of Japanese or other Asian languages is an asset, and/or experience working with non-native English language speakers. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. First aid training is an asset. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for over 40 years.  

Must have a flexible schedule and able to work some evenings and weekends, including attending committee meetings as needed.  Must be available during the following dates for the Powell Street Festival (July 30 to August 6, 2020). 

The deadline for applications is 10:00 am, Friday February 21, 2020. 

Applications will be accepted by email only. Please submit a resume and cover letter to emiko[at]powellstreetfestival.com, and include “Production Coordinator 2020” in the subject line. No phone calls please.  

Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted. 

Wage is commensurate with experience: $15-18/hour 

 


VOLUNTEER COORDINATOR 

Powell Street Festival Society seeks a dedicated team player for the position of Volunteer Coordinator for the 44th annual Powell Street Festival.  This temporary position is a full-time position (35 hr/week) and will start on May 11 and end the last week of August 2020. 

Working with the PSFS staffBoard of Directors and festival core committee, the Volunteer Coordinator will be responsible primarily for filling all volunteer slots during Festival weekend and pre-Festival events. Duties include:  

  • finding new sources of volunteers 
  • overseeing the efficient delivery of a complex volunteer schedule during the set-up, take-down and actual Festival weekend  
  • updating and maintaining the volunteer database and online application process 
  • scheduling volunteers 
  • finding new core volunteers 
  • organizing and leading Volunteer Orientation sessions 
  • working with the Stakeholder Engagement coordinator to plan the Volunteer Appreciation party 
  • solicitation of donations for Volunteers 
  • participating in day-to-day administrative work  
  • necessary post-festival wrap-up 

During a set period between July 19 and August 16, 2020, the Volunteer Coordinator and Executive Director will work out an averaging agreement. During this period, the Volunteer Coordinator will work 160 hours, averaging out to 4 weeks of full time work (averaging 40 hours per week). Wages will be paid out based upon 40 hour work week. Overtime will be paid if the Volunteer Coordinator works more than the specified hours in the agreed schedule between July 19 and August 16, 2020. The Volunteer Coordinator is required to discuss with the Employer should he/she anticipates overtime will be required. 

Please note that this position will also require some manual labour. 

The Volunteer Coordinator reports to the Executive Director. 

QUALIFICATIONS: 

The ideal candidate will have exceptional interpersonal and communication skills to handle a multifaceted group of dedicated volunteers. He/she will have experience with volunteer-run organizations and is to work calmly under pressure. The position requires exceptional organizational skills. The candidate must be creative and resourceful, and able to assess and handle difficult situations. Working knowledge of Japanese or other Asian languages is an asset, and/or experience working with non-native English language speakers. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. First aid training is an asset. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for over 40 years.  

Must have a flexible schedule and able to work some evenings and weekends, including attending committee meetings as needed.  Must be available during the following dates for the Powell Street Festival (July 30 to August 6, 2020). 

The deadline for applications is 10:00 am, Friday February 21, 2020. 

Applications will be accepted by email only. Please submit a resume and cover letter to emiko[at]powellstreetfestival.com, and include “Volunteer Coordinator 2020” in the subject line. No phone calls please.  

Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted. 

Wage is commensurate with experience: $15-18/hour