photo of volunteers at the 2012 Powell Street Festival – by Noah Photography
Photo by Noah Photography

ABOUT THE SOCIETY

The Powell Street Festival Society’s (PSFS) mission is to cultivate Japanese Canadian arts and culture to connect communities. The main activity is producing the Powell Street Festival (PSF), an annual celebration of Japanese Canadian arts, music and culture in Vancouver’s historic Japanese Canadian neighbourhood, Paueru Gai in the Downtown Eastside. With the support of over 250 volunteers, this two-day free event is the largest of its kind in Canada and the longest running festival in Metro Vancouver, entering its 43rd year. PSFS is a non-profit professional arts presenter that is progressive, diverse, contemporary, and compelling.

Current Openings

All due February 22.

PRODUCTION COORDINATOR+COMMUNICATIONS ASSISTANT

PRODUCTION ASSOCIATE

VOLUNTEER COORDINATOR

FESTIVAL ASSISTANT

 

NOTE: Applications will be accepted by email only.  No phone calls please. 


  

PRODUCTION COORDINATOR + COMMUNICATIONS ASSISTANT

Powell Street Festival Society seeks a dedicated team player for the position of Production Coordinator + Communications Assistant.

This temporary position is part-time through the month of April 2019, full-time from May to August 2019, and part-time from September 2019 until March 2020, with the possibly of an extension to permanent part-time.

Working with the Executive Director (ED), Artistic Director (AD), Admin and Development Manager (ADM), seasonal staff (Volunteer Coordinator, Production Associate (PA) and Communications Coordinator), Board of Directors and Festival Core Committee, the Production Coordinator will be responsible for overseeing all details of Festival coordination, with particular emphasis on site coordination, equipment rentals, and liaising with community-based participants (performers, vendors, displays, community tent). Post-festival, the Production Coordinator will carry their experience with the Festival in their duties as an Administrative Assistant.

From April until August 2019, duties include:

  • assisting with the upgrading of office computer hardware
  • soliciting and confirming site rentals
  • obtaining all necessary permits
  • in collaboration with staff, liaising with applicants and assessing vendor applications and managing Powell Street Festival Application Central
  • compiling core coordinator supply and information kits
  • organizing set-up, layout and take-down of Festival
  • assisting other core coordinators as needed
  • assisting in coordination of other society events (May-July)
  • editing the Production Coordinator Manual

The Production Coordinator will be the main site contact for all rentals and site-related issues. Please note that this position will also require some manual labour with the set-up and take-down of the festival.

From September 2019 until March 2020, duties include:

  • necessary post-festival wrap-up
  • assisting with day-to-day office tasks as needed
  • coordinating Phase II of the customization our contacts database; working directly with our developer; updating Database Manual for future staff
  • maintaining the Japanese Canadian Artist Directory and Powell Street Festival Application Central websites; updating Website Manuals for future staff
  • managing, troubleshooting, and customizing Powell Street Festival’s SharePoint file directory; updating Office365 PSFS Manual for future staff
  • troubleshooting networking issues and computer issues at our Admin and Production offices
  • various administrative tasks as needed, including mailouts, letter writing, donor stewardship, contracts and paperwork, communications

During a set period between July 20 and August 17, 2019, the Production Coordinator + Communications Assistant and Executive Director will work out an averaging agreement. During this period, the Production Coordinator + Communications Assistant will work 160 hours, averaging out to 4 weeks of full-time work (averaging 40 hours per week). Wages will be paid out based upon 40-hour work week. Overtime will be paid if the Production Coordinator + Communications Assistant works more than the specified hours in the agreed schedule between July 20 and August 17, 2019. The Production Coordinator + Communications Assistant is required to discuss with the Employer should he/she anticipates overtime will be required.

The Production Coordinator + Communications Assistant reports to the ED.

QUALIFICATIONS:

The ideal candidate will demonstrate professionalism as a representative of PSFS while understanding the stakeholders and audience of a community-based organization. The candidate must possess excellent verbal and written communication skills and organizational skills, be creative and resourceful, and be able to work equally well independently and collaboratively. A post-secondary diploma in arts administration or event or stage management is recommended but a post-secondary degree with experience in cultural event production is also acceptable. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. Experience or training in administration, website management, WordPress, Access, SharePoint, Office 365, data management, computer hardware and specification (Microsoft Operating Systems), and networking are recommended. Definite assets include working knowledge of Japanese or other Asian languages, first aid training and access to a vehicle. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for the past 43 years.

Must have a flexible schedule and be able to work some evenings and weekends, including evening committee meetings as needed. Must be available during the following dates for the Powell Street Festival (July 31 to August 7, 2019).

Funding for this position is in part from the Digital Skills for Youth Program of the Government of Canada.

For this position we are accepting all applicants; however please indicate in your application if you meet the following criteria:

  • Be between 15 and 30 years of at age at the start of the internship
  • Have recently (within 2 years prior to the start of the internship) completed post-secondary studies
  • Legally entitled to work in Canada
  • Canadian citizen, permanent Resident or person who has been granted refugee status;
  • Not in receipt of Employment Insurance during their internship; and
  • Self-assessed as under-employed, meaning they are employed below their level of education and/or hold part-time employment.

The deadline for applications is 10:00 am, Friday February 22, 2019. 

Applications will be accepted by email only. Please submit a resume and cover letter to emiko[at]powellstreetfestival.com, and include “Production Coordinator 2019” in the subject line. No phone calls please.

Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted.

Wage is commensurate with experience: $15-18/hour.


PRODUCTION ASSOCIATE

Powell Street Festival Society seeks a dedicated team player for the position of Production Associate for the 43rd annual Powell Street Festival.  This temporary position is a full-time position and will start the first week in May and end the last week of August 2018.

Working with the Executive Director (ED), Artistic Director (AD), Administrative Coordinator (AC), seasonal staff (Volunteer Coordinator, Production Coordinator (PC) and Communications Coordinator), Board of Directors and Festival Core Committee, the Production Associate will be responsible for assisting with the details of the Festival coordination.

Specific duties include:

  • assisting the PC soliciting and confirming site rentals
  • assisting the PC obtaining all necessary permits
  • liaising with the festival vendors
  • assisting the AD with the program copy and emcee notes
  • liaising with the festival artists
  • soliciting donations
  • assisting other core coordinators as needed
  • assisting in coordination of other society events (May-August)

During a set period between July 20 and August 17, 2019, the Production Associate and Executive Director will work out an averaging agreement. During this period, the Production Associate will work 160 hours, averaging out to 4 weeks of full time work (averaging 40 hours per week). Wages will be paid out based upon 40 hour work week. Overtime will be paid if the Production Associate works more than the specified hours in the agreed schedule between July 20 and August 17, 2019. The Production Associate is required to discuss with the Employer should he/she anticipates overtime will be required.

The Production Associate is supporting the PC and AD, and reports to the PC. Please note that this position also requires manual labour.

QUALIFICATIONS:

The ideal candidate will have exceptional interpersonal and communication skills to handle a multifaceted group of dedicated volunteers. He/she will have experience with volunteer-run organizations and be able to work calmly under pressure. The position requires exceptional organizational skills. The candidate must be creative and resourceful, and able to assess and handle difficult situations. Working knowledge of Japanese or other Asian languages is an asset, and/or experience working with non-native English language speakers. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. First aid training is an asset. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for over 40 years.

Must have a flexible schedule and able to work some evenings and weekends, including attending committee meetings as needed.  Must be available during the following dates for the Powell Street Festival (July 31 to August 7, 2019).

The Festival is accepting all applications including those who are eligible for Canada Summer Jobs and Youth Canada Works.

The deadline for applications is 10:00 am, Friday, February 22, 2019.

Applications will be accepted by email only. Please submit a resume and cover letter to emiko[at]powellstreetfestival.com, and include “Production Associate 2019” in the subject line. No phone calls please.

Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted.

Wage: $15/hour


VOLUNTEER COORDINATOR

Powell Street Festival Society seeks a dedicated team player for the position of Volunteer Coordinator for the 43rd annual Powell Street Festival.  This temporary position is a full-time position and will start the first week of May and end the last week of August 2019.

Working with the PSFS staff, Board of Directors and festival core committee, the Volunteer Coordinator will be responsible primarily for filling all volunteer slots during Festival weekend and pre-Festival events. Duties include:

  • finding new sources of volunteers
  • overseeing the efficient delivery of a complex volunteer schedule during the set-up, take-down and actual Festival weekend
  • updating and maintaining the volunteer database and online application process
  • scheduling volunteers
  • finding new core volunteers
  • organizing and leading Volunteer Orientation sessions
  • coordinating the Volunteer Appreciation party
  • solicitation of donations for Volunteers
  • participating in day-to-day administrative work
  • necessary post-festival wrap-up

During a set period between July 20 and August 17, 2019, the Volunteer Coordinator and Executive Director will work out an averaging agreement. During this period, the Volunteer Coordinator will work 160 hours, averaging out to 4 weeks of full time work (averaging 40 hours per week). Wages will be paid out based upon 40 hour work week. Overtime will be paid if the Volunteer Coordinator works more than the specified hours in the agreed schedule between July 20 and August 17, 2019. The Volunteer Coordinator is required to discuss with the Employer should he/she anticipates overtime will be required.

Please note that this position will also require some manual labour.

The Volunteer Coordinator reports to the Admin and Development Manager.

QUALIFICATIONS:

The ideal candidate will have exceptional interpersonal and communication skills to handle a multifaceted group of dedicated volunteers. He/she will have experience with volunteer-run organizations and is to work calmly under pressure. The position requires exceptional organizational skills. The candidate must be creative and resourceful, and able to assess and handle difficult situations. Working knowledge of Japanese or other Asian languages is an asset, and/or experience working with non-native English language speakers. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. First aid training is an asset. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for over 40 years.

Must have a flexible schedule and able to work some evenings and weekends, including attending committee meetings as needed.  Must be available during the following dates for the Powell Street Festival (July 31 to August 7, 2019).

The Festival is accepting all applications including those who are eligible for Youth Canada Works.

The deadline for applications is 10:00 am, Friday February 22, 2019.

Applications will be accepted by email only. Please submit a resume and cover letter to emiko[at]powellstreetfestival.com, and include “Volunteer Coordinator 2018” in the subject line. No phone calls please. Please indicate if you qualify for Youth Canada Works or Canada Summer Jobs funding. 

Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted.

Wage is commensurate with experience: $15-18/hour


 

FESTIVAL ASSISTANT

Powell Street Festival Society seeks a dedicated team player for the position of Festival Assistant for the 43rd annual Powell Street Festival.  This temporary position is a full-time position, starting the first week of May and ending the last week of August 2019. Please indicate if you are eligible for Canada Summer Jobs.

Working with the PSFS staff, Board of Directors and festival core committee, the Festival Assistant will contribute to administration and production tasks related to the Festival weekend and pre-Festival events. Duties include:

  • Recruiting volunteers
  • Updating and maintaining the volunteer database and online application process
  • Assisting with preparations for the Volunteer Orientation sessions
  • Assisting with the coordinating of the Volunteer Appreciation party
  • Coordinating the lottery
  • solicitation of donations
  • Assisting with the creation of the coordinator packages and materials
  • participating in day-to-day administrative work
  • necessary post-festival wrap-up

During a set period between July 20 and August 17, 2019, the Festival Assistant and Executive Director will work out an averaging agreement. During this period, the Festival Assistant will work 160 hours, averaging out to 4 weeks of full time work (averaging 40 hours per week). Wages will be paid out based upon 40 hour work week. Overtime will be paid if the Festival Assistant works more than the specified hours in the agreed schedule between July 20 and August 17, 2019. The Festival Assistant is required to discuss with the Employer should he/she anticipates overtime will be required.

Please note that this position reports to the Admin and Development Manager. It also requires some manual labour.

QUALIFICATIONS:

The ideal candidate will have strong organizational skills, exceptional interpersonal and communication skills, and experience with MS Word and Excel. He/she will have experience with volunteer-run organizations and is to work calmly under pressure. The candidate must be creative and resourceful, and able to assess and handle difficult situations. Working knowledge of Japanese or other Asian languages is an asset, and/or experience working with non-native English language speakers. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. First aid training is an asset. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for over 40 years.

Must have a flexible schedule and able to work some evenings and weekends, including attending committee meetings as needed.  Must be available during the following dates for the Powell Street Festival (July 31 to August 7, 2019).

The Festival is accepting all applications including those who are eligible for Canada Summer Jobs.

The deadline for applications is 10:00 am, Friday February 22, 2019.

Applications will be accepted by email only. Please submit a resume and cover letter to emiko[at]powellstreetfestival.com, and include “Festival Assistant 2019” in the subject line. No phone calls please. Please indicate if you qualify for Canada Summer Jobs funding. 

Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted.

Wage is commensurate with experience: $12.95-$15/hour


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